While inDinero does not provide payroll services, we can help provide general payroll information—especially as it pertains to tax filings. Be sure to consult with your payroll provider before taking any actions.
Any time you hire someone, or engage in a business relationship with an independent contractor, you must generate an IRS form W-9, Request for Taxpayer Identification Number and Certification.
Use Form W-9 to collect the taxpayer ID number or Social Security number of any US person you plan to engage in a business activity. You don't need to send Form W-9 to the IRS, but best practice is to keep a copy on file for at least four years.
For more information, follow this link to access Form W-9 and its instructions: https://www.irs.gov/pub/irs-pdf/fw9.pdf.
Use a Form W-8BEN for foreign entities or individuals, or Form W-7 for individuals who become U.S. residents for tax purposes but who aren't eligible for a Social Security number. See our International Contractors article for more information.
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