Looking to see what part of the business is thriving or needs more tools? How about adding a new store front or adding to an existing location? Add dimensions—or facets— to classify transactions, journal entries, bills and invoices to specific groupings to answer your important business decisions.
By doing so, you can report out on your Profit and Loss to review revenue and spending by your unique categories.
For example, Lyons Den wants to use dimensions to track expenses by location to see how much each office is earning to help decide if they should expand or relocate.
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1. Create, Edit, and Disable Dimensions
Dimensions can be turned on by your accounting team; reach your team here to have Dimensions enabled.
Once Dimensions are enabled you can add, edit or disable Dimensions from the Tools dropdown on the left-hand navigation.
Create Root Dimensions
Here, you will find the two default root dimensions: Departments and Projects. You can add more root dimensions to fit your company’s specific needs. For example, Locations is a popular choice if you have more than one office or storefront.
Note: Root and sub-dimensions can be edited, disabled, and enabled—but, for the sake of your books’ integrity, they cannot be deleted.
Step 1: In the left-hand column, select + Add Dimension
Step 2: Enter the desired Dimension name
Step 3: Select the checkmark to save the root dimension
Then, under each root dimension, you can include sub-dimensions. Within each sub-dimension, you can have up to five levels of hierarchy. So for example Lyons Den would have something like Locations (dimension) > California (state) > San Francisco (city) > The Castro (neighborhood).
Step 1: Once a dimension has been added, select + Add Dimension Name from its page.
Step 2: Or hover to the right of a sub dimension to unveil a + sign to add a level of hierarchy
Step 3: Select the check box to save the sub-dimension.
Update Names of Sub Dimensions
While Dimensions cannot be edited, sub-dimensions can. Hover over the sub-dimension to unveil the pencil icon. Then edit the name as desired and select the check mark to save!
Edit Sub-Dimension Hierarchy
To change hierarchies, just drag and drop a dimension in your preferred order. That way, if you decide that you want to add “Bay Area” as a sub-category of California you can add San Francisco and all other sub-dimensions without lots of manual data entry/updates.
Occasionally, you may want to remove dimensions. While dimensions may not be deleted, you can mute them by hovering over a given dimension until you see the x symbol and select “Disable.”
Chose the wrong dimension? Easily enable, by hovering over the muted dimension to unveil the checkmark. Select the icon and click “Enable” to reinstate.
2. Add Dimensions
Now that you have created your dimensions and set your hierarchies, it’s time to put your dimensions to work!
Add Dimensions to Transactions
From your Transactions page, you can easily see if a dimension has been added or not under the Dimensions column.
To add dimensions to a single transaction, select the transaction and choose the appropriate dimension for the highlighted dropdown.
To add dimensions to multiple transactions at a time, click the Edit Multiple button that appears when you select 2 or more transactions.
Add Dimensions to Bills
Proactively add dimensions to bills upon creation. To do navigate to Bills List and select New Bill from the upper right-hand corner.
Then, fill out using the pre-populated dimension hierarchies.
If a bill has already been created, you may update unlocked Bills—both paid and unpaid with dimensions!
Simply head over to your bills list and select the desired bill and choose Edit Bill from its interface.
Add Bills to Invoices
Similar to Bills, you may add dimensions before or after sending them.
From the Invoice List, choose New Invoice in the upper right-hand corner. Then fill out the information and choose the dimension hierarchies from the pre-populated list.
If the invoice has been created, you may select the desired unlocked invoice, click Edit Invoice, and add the dimensions as needed.
3. See Dimensions in Action
Now that dimensions have been added to transactions, you can easily digest the information and make those important business decisions using your Profit and Loss.
From Reports > Profit and Loss, customize your report with the top filters.
For Lyons Den, they are reporting all time and customized to view only the dimensions applicable to San Francisco neighborhoods. Once they select Update their report reveals:
Then choose the Export button to share in a PDF, Detailed CSV, or even a Management Report.
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