How to manage multiple Gmail accounts like a pro

Google makes it easy for you to create several Gmail accounts, but managing them all can quickly become overwhelming. Whether you already handle multiple Gmail accounts or plan to create more, it's easy to lose track of inboxes. The key is learning how to manage multiple Gmail accounts effectively from the start.

Our guide will help you get a hang of managing multiple Gmail accounts by explaining:

• How many Gmail accounts you can create

• How to manage multiple Gmail accounts in one inbox

• What the best ways to manage multiple Gmail accounts effectively are

Google allows you to create as many Gmail accounts as you need, though within limitations. You can open up to four email accounts under one phone number. This enables you to create emails for work, personal, and family purposes and verify them with the same number. If you need to create more accounts, you’ll need another phone number for verification.

However, suspicious activities like opening several accounts in rapid succession under the same IP address can trigger Google’s alarms and lead to restrictions. Its anti-fraud measures monitor and flag unusual activities like mass account creation. To avoid such restrictions, it’s best to create accounts gradually.

You can link up to five email addresses to your default Gmail account. That includes both Gmail addresses and non-Gmail accounts, such as Yahoo and Outlook.

Here’s how to add another Gmail account on your computer or mobile:

1. Click on your profile picture

2. Select Add account

3. Enter the email address and password of your second account

4. Select the type of account you want to add (on mobile) 

5. Follow the on-screen prompts to finish the setup

Once you’ve added your accounts, you can use Gmail’s account switcher to move between emails without signing in and out. It’s super simple—just click on your profile picture and select the account you want.

While having several Gmail accounts might seem tiresome, it has its perks. With the right strategy (which we’ll explore later in the blog), multiple accounts can simplify your day-to-day workflows. 

Here are some of the main benefits of managing multiple Gmail accounts:

Creating different accounts for different purposes can help you be more focused and organized. When you separate your personal emails from your work emails or newsletters, it’s easier to stay on top of your correspondence.

Organizing your accounts this way can also minimize distractions. For example, during work hours, you can turn off notifications for your personal account and only focus on work-related emails.

Having multiple Gmail accounts can also be a smart security move. For example, you can use a dedicated email for sensitive activities, such as online banking or two-factor authentication (2FA). This setup helps reduce the risk if the other account gets compromised.

On top of that, if your email account gets hacked or you start receiving phishing attempts, the damage will be contained to a single account. To double up the protection measure, you can log in to different platforms with different accounts.

One of the biggest problems with running a single account is clutter. Those endless promotions, subscriptions, and social media updates, pile up in one crammed inbox. Sounds overwhelming, doesn’t it? Multiple accounts can soften the noise, and keep your inboxes clean at all times.

Marketing emails and spam can cram your inbox if you use one account for everything. The best way to keep your primary email spam-free is to create another account for free trials, one-time downloads, or unfamiliar website sign-ups. This account can be your spam buffer and keep the junk mail out of sight.

Each Google account has 15 GB of free storage distributed across Gmail, Google Drive, and Google Photos. That can fill up pretty quickly if you back up your photos to Google or manage large files.

Unless you don’t mind paying for a storage upgrade, you can create multiple accounts and extend your overall storage as a free user. You can also use your secondary account to archive old emails or the ones with large attachments and free up space on your primary Gmail account.

Gmail offers built-in features that let you manage multiple accounts in one inbox. This way, you’ll be able to receive all your emails in a single inbox.

If you decide to connect your accounts, you’ll first need to enable POP access in the email account you’ll be linking. The process differs depending on your email provider, so here’s how to do it in Gmail:

1. Select Settings, and then See all settings

2. Go to the Forwarding and POP/IMAP tab

3. Under the POP download section, select Enable POP for all mail and Enable POP for mail that arrives from now on

4. Under When messages are accessed with POP, choose what will happen to Gmail’s copy of the message:

   1. Keep Gmail’s copy in the Inbox

   2. Mark Gmail’s copy as read

   3. Archive Gmail’s copy

   4. Delete Gmail’s copy

5. Click Save changes

After that, you need to enable Gmail Mail Fetcher. You can only set up this feature on your computer by following these steps:

1. Sign in to the Gmail account on your computer

2. Click Settings, and then select See all settings

3. Select the Accounts and Import option or the Accounts tab

4. Under the